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Graduate Application Instructions
The 2013 NASA Aeronautics Scholarship Program application is now open.
Important Information to Know Before Applying
Applicants will need to register for a new account before they will be able to start the application. The applicant will input their name and email address and choose a password.
A sidebar is located at the left of each application page. Use this sidebar to navigate the application. Applicants may complete the application sections in any order. At any time, the applicant may click on the "Overall Status" link in the sidebar to view information about how much of the application is complete. These are the areas of the application:
The following is a guide to the application, where you will see what questions will be asked and provided with information on how to answer some of them. Questions that appear on the application in yellow and have asterisks next to them are mandatory. At the bottom of each section where you can enter data, there is a "Save" button. Click this button after entering data to save. Once you have clicked this button, your data is saved and you may move to another area of the application, or leave the application and continue at a later time.
Once all required sections are complete, and once you are satisfied that your application is finished, click the "Submit Application" button in the sidebar and select "Yes" to submit. You will not be able to submit your application if any of the required sections are not complete. You may want to consider asking your advisor to review your application before it is submitted. With the exception of the contact information and references sections, you cannot change any of your responses after you have submitted your application. You may update your contact information after you submit the application to ensure that you can be reached. You may also edit, add, or delete references after you submit your application, and monitor the status of received reference forms, transcripts, and GRE scores.
This information can be edited at any time, even after you submit your application. Simply login and select "Contact Information," then enter and save the updated information.
Please be sure to keep your contact information current so that announcements will reach you.
All applicants must be U.S. citizens or nationals. A U.S. national is an individual who, though not a citizen of the U.S., owes permanent allegiance to the United States. Individuals who are citizens of U.S. territories such as American Samoa and Swain's Island are U.S. nationals. The term does not refer to permanent residents. Permanent residents are not eligible. An individual with dual citizenship may need to renounce their non US citizenship.
Gender, Ethnicity, Race, and Disability - This information will not be provided to evaluators, and does not impact your eligibility in any way. It is used to determine the degree to which members of diverse sections of the eligible population are aware of and apply for this program. See the ASEE Privacy Act Statement.
Current Academic Status - Enter your current academic status (all possible choices are listed in the drop box under academic status) and the name of your current academic advisor. If you are not currently enrolled in an academic institution, select the highest level completed in your academic career.
Schools - Add a new school and enter information about it, or edit information already entered. Saved schools will display information about whether a transcript from that institution is required or not. This information will also be reflected on the "Overall Status" page.
Proposed Discipline and Area of Specialization - Select your proposed discipline from the drop-down list provided. Next, specify your area of research within that discipline.
Proposed Academic Program - Indicate the degree for which you seek funding; your estimated date of completion of the degree for which you seek funding; and whether you are currently enrolled in the degree program for which you seek funding, and whether you have been accepted by the program.
Proposed Academic Institution - Select or enter the name and location of the institution at which you propose to earn your degree. The academic institution must be a regionally accredited U.S. college or university. If you are undecided, enter "Undecided."
Proposed Research Area
Starting with the 2012 application cycle, The NASA Aeronautics Scholarship Program is requesting graduate students to apply to a specific research topic. The goal behind this change is to better integrate the students into the NASA Aeronautics programs and the research they are doing. Upon acceptance into the program the student will be assigned a NASA mentor who will be available to assist the student during their time in the program. The student would also spend their summer internships with this mentor at the NASA center where the mentor performs research. These changes in the program should better align students research with current NASA research with an effort to better integrate them into NASA.
In order to complete the NASA Aeronautics Scholarship Program application you will need to upload an electronic copy of your Curriculum Vitae (C.V.) in Adobe PDF format. Once the file has been uploaded, the name of that file is displayed on the Curriculum Vitae web page. In order to change the uploaded C.V., simply click on the Browse button and choose another document; the chosen document will replace the previously uploaded document.
A standard Curriculum Vitae, supplemented if necessary to cover all items listed below, is acceptable provided that refereed articles are listed separately from lesser publications. Below are the items that are required:
Enter contact information for three references in order to send a request to each. References should be scientists, engineers, or faculty members who have current or recent knowledge of your academic accomplishments or your professional experiences. They will be contacted electronically and asked to fill out a brief form and attach a reference letter in PDF format.
Three references must be added for you to be able to submit your application. You should confirm the references' information with them prior to adding them to your list. When you click "Add new reference," the information you will need is:
When you click the "Save this reference" button, the reference will automatically be notified via e-mail and sent a link to fill out a reference form.
If you wish to send a reminder email to a reference, click on "Send reminder email" underneath the reference to who you wish to send a reminder. If you want to edit or delete a reference, click on the appropriate link underneath the reference you wish to edit or delete, and then either edit the information or confirm deletion. You will not be able to change their email address.
You are responsible for ensuring that three reference forms are submitted to ASEE by your references prior to the application deadline. You may login and monitor which references have been received at any time, though you will not be able to review the contents of the materials received.
The research proposal should be a five page proposal on a topic of interest to ARMD. Current ARMD research plans are posted at http://www.aeronautics.nasa.gov under the "Programs" link. Your research proposal will be judged based on how well you describe the research challenges you would like to pursue and why they are important, your technical knowledge of the subject, and the innovativeness of the proposed research.
You will upload your proposal directly to the Web site. It must be a PDF document.
This section of the application reads:
Enter the registration number for at least one GRE General Test; Subject Tests are optional, but highly recommended where applicable. You are responsible for ensuring that ETS sends official copies of your GRE scores to ASEE prior to the application deadline. All official GRE scores are sent electronically to ASEE.
Official GRE scores must be submitted by individuals applying for graduate funding. Undergraduate applicants who have taken the GRE are welcome to submit their scores in support of their application.
Indicate your GRE registration number on your application. Your GRE registration number was assigned to you by the Educational Testing Service (ETS) and appears on your test results.
You can monitor whether ASEE has received your GREs by looking at the "Overall Status" page, both before and after you submit your application. All official GRE scores are sent electronically to ASEE. The GRE code for ASEE is 5140 (with no department code). Please keep in mind that only current GRE scores (as defined by ETS policy, generally those taken within the last 5 years) will be sent, and that GMAT/MCAT/LSAT test scores cannot be substituted for GRE test scores.
For information about the GRE, reporting your scores to ASEE, and your GRE Registration Number, contact ETS at http://www.gre.org or (609) 771-7670.
Indicate how you learned about the NASA Aeronautics Scholarship Program.
The How Did You Hear About NASA Aeronautics Scholarship? This section of the application is voluntary. Information on how applicants learn of the NASA Aeronautics Scholarship Program is collected in this section of the application in order to determine the effectiveness of the outreach campaign in reaching diverse sections of the eligible population.
The NASA Aeronautics Scholarship Program will determine which transcripts are required based on the information you provide in the "Academic Background" section of the application. You can view the transcripts needed to complete your application in the "Academic Background" section as well as in the "Overall Status" section of your application.
It is recommended that you request transcripts immediately upon deciding to apply. Allow at least four weeks for most institutions to respond to a request for transcripts. Transcripts must show completed coursework as of the application opening date of September 2012; if you started at your current school in Fall 2012, transcripts are not required. It is highly recommended that students do not wait until January to send in their transcripts. Please ensure that your transcripts are submitted as soon as possible.
As ASEE receives your transcripts, the "Overall Status" page on your application will be updated, which you can use to monitor transcript status even after you submit your application.
We accept only official transcripts. It is highly advised to submit transcripts well in advance of the deadline. Please note that your transcript does NOT have to reflect the completion of coursework for the current academic semester or quarter.
Transcripts should be mailed to:
NASA Aeronautics Scholarship Program
Administered by: American Society for Engineering Education (ASEE)